Monthly Finance Operations
Accounting & Bookkeeping Services
Books are not a year-end formality. We run a disciplined monthly cycle — record, reconcile, scrutinise, review — so your GST, TDS and income tax positions are built on numbers that already agree with the bank and the portals.
- A fixed monthly close, not a March scramble
- Bank, GST and TDS reconciled every month
- Ledger scrutiny by a supervised team
- MIS you can actually take a decision on
- Monthly close
- Reconciliation-first
- GST & TDS aligned
- Audit ready
Recurring engagement
Accounting & Bookkeeping
On quotescope-based
- Engagement
- Monthly / quarterly
- Basis
- Transaction volume
- Software
- Yours or ours
- Output
- Closed books + MIS
- Sales and purchase accounting
- Expense and journal booking
- Bank and card reconciliation
- Debtors and creditors review
- GST books vs returns reconciliation
- TDS entry support
- Month-end close and review
- Management reporting pack
*Professional fee depends on transaction volume, number of bank accounts and GST registrations, the software used and whether payroll, GST returns and TDS filings are included in the same engagement.
Cadence
Monthly close
Discipline
Reconcile first
Review
CA-supervised
Output
MIS + clean books
Professionally reviewed by CA Suraj SoniLast reviewed
Is outsourced accounting right for you?
When books should move to a supervised team.
This usually fits businesses that
- close books only when a return or an auditor forces it
- have bank balances that no longer agree with the accounting software
- find GST returns and books telling two different stories
- depend on one accountant with no review layer above them
- need monthly numbers for a lender, investor or board
- are growing faster than the current bookkeeping arrangement can absorb
It may not be needed yet where you
- have an in-house finance team with an existing review and close discipline
- run a dormant entity with almost no transactions
- need only a one-time clean-up rather than a recurring engagement
- want software implementation alone, without ongoing processing
Scope is decided after we look at your transaction volume, current software and the state of the existing books. A clean-up of prior periods, where required, is scoped separately from the recurring monthly work.
Bookkeeping is data entry. Accounting is agreement.
Anyone can post entries. The value sits in what happens after: the bank statement agrees with the cash and bank ledgers, the sales register agrees with the GST returns, the expense ledgers agree with the TDS deducted, and the debtors and creditors are real balances someone has actually looked at. That is the difference between books that exist and books you can rely on — at assessment, at audit and in front of a lender.
Record
Sales, purchases, expenses, banking and journals posted on a defined weekly or monthly rhythm.
Reconcile
Bank, GST and TDS reconciliation performed as part of the close, not months later.
Scrutinise
Ledger-level review of unusual balances, ageing items and misclassified heads.
Report
A monthly management pack that shows performance, receivables and cash position.
Signature module
The monthly finance operating cycle.
Every month runs through the same eight stations. Nothing is left for the year-end, because each station is what makes the next one possible.
- 01Input
Bank
Statements for every bank, card and payment gateway account are pulled and imported.
- 02Revenue
Sales
Invoices, credit notes and collections are recorded against customers.
- 03Vendors
Purchases
Purchase bills and debit notes are booked with vendor and tax details captured.
- 04Cost
Expenses
Operating expenses, reimbursements and journals are classified to the right heads.
- 05Ledgers
Bookkeeping
Entries are completed so every ledger for the month is populated and coded consistently.
- 06Agreement
Reconciliation
Bank, gateway, debtor and creditor balances are reconciled and differences investigated.
- 07Statutory
GST / TDS
Books are reconciled with GST returns and with tax deducted, so filings match the accounts.
- 08Close
MIS / Review
A reviewer signs off the close and the management pack goes to you with observations.
Close, review, and the cycle restarts — the same sequence, on the same dates, every month.
The cycle is designed around your filing dates and internal review dates. We do not publish statutory due dates here because they are prescribed and can change — your engagement calendar is maintained separately and kept current.
What disciplined books actually give you
Returns stop contradicting each other
GST, TDS and income tax filings are drawn from the same reconciled set of books rather than three separate working files.
Faster, cheaper audits
Auditors spend their time on judgement, not on reconstructing a year of entries — which shortens the audit and reduces queries.
Real receivables control
Ageing is reviewed monthly, so collection conversations happen while the invoice is still fresh.
Lender and investor readiness
Monthly statements and MIS are available when a bank, NBFC or investor asks — without a two-week catch-up.
Fewer notices, better replies
Where a departmental query does arrive, the supporting reconciliation already exists in the working papers.
Continuity
Knowledge sits with a team and a documented process rather than one person who may leave.
What the engagement covers
Entity types
Proprietorships, partnerships, LLPs, private limited companies and section 8 companies, subject to scope agreed for each entity.
Books of account
Companies and LLPs are required to maintain books of account, and businesses are subject to record-keeping requirements under the income tax law. We maintain them to that standard.
Software
We work on your existing accounting software where it is suitable, or recommend one during discovery. Data stays in your account.
Cadence
Monthly is the default. Weekly processing is available where transaction volumes or cash-flow control require it.
Multiple registrations
Businesses with more than one GST registration or more than one entity are handled, with reporting either combined or separated as agreed.
Prior periods
Where earlier months are incomplete, clean-up is scoped and quoted as a separate exercise before the recurring cycle stabilises.
Audit interface
We prepare schedules and respond to auditor queries. Statutory audit itself is performed by your appointed auditor.
What is not included
Statutory audit, valuation and legal opinions are outside the accounting scope and are engaged separately where required.
Readiness check
How organised are your books today?
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Getting started
Let's get the basics in place.
- 01
Are your books updated at least monthly rather than only before a filing?
- 02
Are all bank, card and gateway accounts reconciled every month?
- 03
Are debtor and creditor balances reviewed and aged regularly?
- 04
Do your GST books and filed GST returns reconcile?
- 05
Are TDS entries in the books matched with challans and returns?
- 06
Do you receive a monthly MIS you can actually use for decisions?
Your score is only a starting point. A short consultation can confirm your proposed structure, name strategy and documentation before filing begins.
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Getting started
Let's get the basics in place.
- Bank
- Sales
- Purchases
- GST
- TDS
- MIS
What we need from you
- Bank statements for every account, in a machine-readable format where possible
- Credit card and corporate card statements
- Payment gateway settlement reports
- Loan, OD and EMI schedules
How an accounting engagement starts.
Diagnostic first, then a stable monthly rhythm.
- 01Week 1
Discovery
We review your current books, software, bank accounts, GST registrations and the state of past periods.
- 02Week 1
Scope and quote
Transaction volume, entities and deliverables are converted into a written scope and a monthly fee.
- 03Week 1–2
Chart of accounts
A chart of accounts and coding policy are agreed so reporting stays consistent month after month.
- 04Week 2
Data pipeline
Access to banking statements, invoicing tools, expense sources and the accounting software is set up securely.
- 05Week 2–3
Opening balances
Opening balances are validated, and any prior-period clean-up needed is identified and scoped.
- 06Month 1
First close
The first monthly cycle is run end to end, with a review call on the output and the MIS format.
- 07Ongoing
Steady state
The cycle repeats on a fixed calendar, with reconciliation, review sign-off and reporting each month.
- 08Quarterly
Quarterly deep review
A wider review of margins, ageing, statutory alignment and anything worth raising with management.
Books, monthly
Get a scope and a fixed monthly fee for your accounting.
Your accounting engagement
Everything inside a monthly close.
- 01
Regular bookkeeping
IncludedSales, purchase, expense, banking and journal entries recorded on the agreed cadence.
- 02
Bank reconciliation
IncludedEvery bank, card and payment gateway account reconciled as part of the close.
- 03
Ledger scrutiny
IncludedReview of ledger balances, unusual entries, duplicate postings and misclassified heads.
- 04
Receivables and payables
IncludedDebtor and creditor ageing prepared and reviewed, with open items flagged to you.
- 05
Sales and purchase accounting
IncludedInvoice-level recording with customer, vendor, tax and place-of-supply details captured correctly.
- 06
Expense booking
IncludedOperating expenses and reimbursements booked to a consistent chart of accounts.
- 07
GST reconciliation
IncludedBooks reconciled with outward supply and input tax credit data before returns are filed.
- 08
TDS support
IncludedIdentification of entries attracting deduction and reconciliation of tax deducted with the books.
- 09
Month-end review
IncludedA supervised review of the closed month, with observations and corrections documented.
- 10
MIS and management reporting
IncludedProfit and loss, balance sheet, cash position, ageing and agreed operating metrics.
- 11
Year-end and audit readiness
On requestSchedules, confirmations and working papers assembled for statutory or tax audit.
- 12
GST and TDS return filing
On requestThe returns themselves, where you want filing handled in the same engagement.
- 13
Payroll processing
On requestSalary computation, payslips and payroll statutory compliance.
- 14
Prior-period clean-up
On requestReconstruction and correction of earlier periods where the books are behind.
- 15
Virtual CFO support
On requestBudgeting, cash-flow planning and board reporting on top of the accounting layer.
Scope is written into the engagement letter so you know exactly which of these are inside your monthly fee and which are quoted separately.
What monthly accounting costs.
Accounting is priced on effort, not on a headline number. Transaction volume, number of bank accounts and registrations, software and the deliverables you want all move the fee, so we quote after a short discovery.
Professional fee
On quotescope-based
Fees are quoted in writing after a scope review. Government / statutory fees at actuals.
Professional services
MYFINTAX feeMonthly bookkeeping, reconciliation, ledger scrutiny, month-end review and the reporting pack.
Transaction volume
VariesThe number of monthly entries across sales, purchases, expenses and banking is the primary fee driver.
Entities and registrations
VariesAdditional entities, branches or GST registrations add reconciliation and reporting effort.
Software licence
VariesAccounting software subscription, where you do not already hold one, is charged by the provider.
Prior-period clean-up
VariesOne-time reconstruction of earlier periods, quoted separately after review.
Statutory filings
StatutoryGST returns, TDS returns, payroll compliance and annual filings carry their own Government fees and professional scope where added.
You receive a written scope before work begins. Anything outside it is quoted before it is done, not billed afterwards.
In-house bookkeeper, freelancer or a supervised team.
| Parameter | MYFINTAXThis service | In-house junior | Freelancer |
|---|---|---|---|
| Review layer | CA-supervised monthly review | Usually none until audit | Rarely available |
| Reconciliation discipline | Built into the close | Depends on the individual | Often year-end only |
| GST and TDS alignment | Reconciled before filing | Handled by a different person | Frequently disconnected |
| Continuity risk | Team and documented process | High on resignation | High |
| Cost structure | Fixed monthly fee for agreed scope | Salary, statutory cost and supervision | Low fee, variable output |
| Scales with growth | Scope revised as volume grows | Needs additional hires | Usually caps out |
| Audit and diligence support | Schedules and working papers ready | Prepared under pressure | Limited |
Many businesses run a hybrid — an internal person for day-to-day data with our team for reconciliation, review and reporting.
After the books are clean
What accurate accounting unlocks next.
Step 1
Accounting
- Stable monthly close
- Reconciled bank and ledgers
- Reliable MIS
Step 2
GST
- Returns filed from reconciled books
- Input tax credit reviewed against records
- Annual reconciliation prepared with less friction
Step 3
TDS
- Deduction identified at the time of booking
- Challans matched to expense ledgers
- Quarterly statements filed from the books
Step 4
Income tax
- Computation drawn from finalised accounts
- Advance tax estimated on real numbers
- Audit schedules ready when required
Step 5
ROC
- Financial statements prepared for adoption
- Annual filings supported with clean data
- Registers and disclosures aligned with the accounts
Step 6
Virtual CFO
- Budgeting and forecasting on reliable history
- Unit economics and margin analysis
- Lender and investor reporting
Each stage is easier and cheaper when the one before it is done properly. Most compliance cost is really the cost of poor books.
Accounting is where every other compliance begins.
GST, TDS, income tax and ROC filings all read from the same ledgers. Keeping them with one team removes the reconciliation gap between advisors.
- Company Registration
- Accounting
- GST
- GST Returns
- TDS
- Income Tax
- ROC Compliance
- Trademark
- Startup India
- Virtual CFO
Avoid these accounting mistakes.
Treating books as a year-end task
Reconstructing twelve months in March produces entries nobody can defend and returns that were already filed on different numbers.
Never reconciling the bank
An unreconciled bank ledger hides missing income, duplicate expenses and unrecorded charges — all of which surface at the worst time.
Filing GST returns off separate working files
When returns are prepared outside the books, the annual reconciliation becomes an investigation instead of a check.
Ignoring debtor ageing
Receivables that are never reviewed quietly become bad debts, and the working-capital problem is discovered only when cash runs short.
A chart of accounts nobody controls
New heads created ad hoc make month-on-month comparison meaningless and reporting unusable.
Booking expenses without considering TDS
Deduction identified months later means interest, and sometimes disallowance of the expense.
Keeping data only on one person's machine
Books, passwords and logic held by a single individual is a continuity risk, not a cost saving.
Why MYFINTAX
CA-led judgement
Your position is reviewed by a Chartered Accountant, not simply pushed through a portal form.
End-to-end responsibility
One team from documentation and filing to the notices and compliance that can follow.
Transparent scope
You know what is professional fee, what is statutory and what varies before you commit.
Business-first advice
Advice is given against your actual operations, not as a generic default.
Continuity
Accounting, GST, TDS, payroll, ROC and CFO support sit in the same ecosystem when you need them.
“MYFINTAX has been a true partner in our compliance journey. From GST filings and ROC annual returns to trademark registration, everything is handled professionally and on time. Their proactive approach has helped our creative brand stay protected and compliant.”
Snehal Tripathi
Director, Roboto Studio Pvt Ltd
“Our export compliance, IEC, and legal structuring were managed end-to-end by MYFINTAX. Their expert guidance on Startup India registration and tax exemption eligibility was particularly valuable for our global trade operations.”
Shweta SK Tirkey
Director, ArchAngel Exim Private Limited
“As a financial services business, MYFINTAX's assistance with DPIIT recognition, income tax filings, and trademark protection gave us the right support for our growth journey. Their team understands the nuances of regulatory compliance and startup taxation and provides practical guidance whenever required.”
Nitin Nashine
Director, GISA Insurance Brokers Limited
Add GST return filing to the same cycle.
When the same team maintains the books and files the returns, the reconciliation is done before filing rather than at the annual return.
Explore GST return filingBring TDS into the monthly close.
Deduction identified when the expense is booked, challans matched, quarterly statements filed from the same ledgers.
Explore TDS return filingFAQs
Accounting & Bookkeeping Services — questions founders ask
Still unsure? A short call with a Chartered Accountant is usually faster than reading one more page.
Accounting & Bookkeeping
Books you can file from, borrow against and defend.
Talk to our team about your transaction volume and current records. You will get a written scope, a clear monthly fee and a close calendar before any work begins.
CA Suraj Soni · Chartered Accountant · Founder, MYFINTAX
Content reviewed for current regulatory and procedural relevance on .
Accounting practice under the applicable accounting standards, the books-of-account requirements under the Companies Act, 2013 and the Income-tax Act, 1961, and reconciliation practice with GST and TDS records.
Content is for general informational purposes and does not constitute case-specific professional advice. Requirements, fees and processing depend on your facts and current Government procedure.